Dear Exhibitors,

Thank you for your interest in participating as a Vendor/Exhibitor at the 2024 Summit! Known for attracting the top leaders in the youth sports and education sector, the Summit fosters unparalleled networking, important friendships, and lasting business connections.

Standard Exhibitor Package ($1,000)

Unique to the Summit, each of our Summit Exhibitors is given table space in our meeting room. Exhibitors can enjoy and participate in the learning AND have constant interaction and connection with the attendees.

• Six Foot Table – Covered with black stretch cloth and chair. You are welcome to bring your own table cloth as well.
• Listing in Summit website, including company name, logo, and direct link to Exhibitor’s site.
•  Inclusion in Exhibitors Listing in the Summit agenda.
• Opportunity to contribute in Guest Swag Bag. (See below.)
• Inclusion in rotation of Exhibitors Screen Slides (displayed during coffee hour, breaks, lunch, post meeting, etc.) of Exhibitor’s Slide (Exhibitor submits slide of choice… e.g. logo, promo, special offer, etc. We will show these slides in a rotating manner.)
• Group introduction and thank you during event.

ALL EXHIBITORS!

There are two tangible opportunities included in the Summit Exhibitor Package! These two opportunities require YOUR PARTICIPATION!

Feel free to do your thing but some ideas that we know connect with our guests:

• Swag Bag. We will be giving each guest a Swag Bag. We want to include purposeful, useful, enjoyable items that our guests will want to keep. We want to avoid throw-away items and promotional literature. The bags will be approximately 12” high and 8 inches wide. Items of interest might be mints, chapstick, magic tricks, fun socks, book of jokes, gift cards, pens, mini flashlights, sunscreen, lotion, microwave popcorn, seeds, teas… so many things can be branded or incorporated into a fun idea.

  Please send us your items by October 1st.
  Mail Items C/O: Jacqui Plascencia
  22982 Avenida Empresa
  Rancho, Santa Margarita, CA 92688
  

• Exhibitor Slides. Send us one slide (Power Point or Keynote) with your message! This can be your logo – really big. It can be a promo or special message or special offer. We will play the slides during our Coffee Hour, lunches and breaks. Set your slide up in widescreen (16:9) and do not include sound. Slides will have a 10 second play time so design your content so it is quick and easy to catch.

ADDED VALUE EXHIBITOR PACKAGES

Summit Partner ($5,000)

The Summit Partner is the highest level of Partner Commitment to the Summit. The Summit Partner holds an automatic reservation of the Partnership each year and iClassPro currently holds this position. This Partnership includes:

• All benefits listed in the Summit Exhibitor Package.
• Exclusive Sponsorship of the Summit Dinner and Youth Performance, including,
• A public acknowledgment/thank you at the dinner
• A (2 minute) message to the audience from the Summit Partner
• Easel signage at entrance to dinner
• Table top and buffet table signage at each dining table
• Custom branding of one special menu item
• Photo Opp with performers – shared to social media
• Elevated website presence
• Elevated Meeting room signage including
• Shared podium signage with the Summit
• Opportunity to display 2 Partner/Exhibitor pull up signs during entire event (one at reception, one at main exterior entry)
• Meeting room Attendee Table Rights at start of each day (Partner supplied marketing swag, pens, pads of paper, bags, promotional literature, special offers, etc.)
• Increased presence in Exhibitors Screen Slides shown during coffee hour, breaks, lunch, etc.

Lunch Sponsor& Exhibitor Package $2,000 (two available)

The Lunch Sponsor Package includes:

• Automatic Registration as a Summit Exhibitor (value $1,000) and all the benefits outlined therein above.
• Special acknowledgement/thank you during lunch with Lunch Sponsor at Podium
• Easel signage during lunch
• Table top and buffet table signage during lunch
• Option to display up to two Exhibitor provided pull up banners during lunch
• Custom branding of special menu item
• Website acknowledgment of Lunch Sponsorship
• Agenda acknowledgment of Lunch Sponsorship

Daily Breaks Sponsor & Exhibitor Package $1,500 (two available)

The Break Sponsor Package includes:

• Automatic Registration as a Summit Exhibitor (value $1,000) and all the benefits outlined therein above.
• Easel signage during morning and afternoon breaks
• Break Table signage during morning and afternoon breaks
• Option to display one Exhibitor provided pull up banner at Break Table during breaks
• Custom branding of one special menu item
• Website acknowledgement of Break Sponsorship
• Agenda acknowledgment of Break Sponsorship
• Purchase Deadline September 25th. This allows time to custom order product.

Daily Coffee Sponsor  & Exhibitor Package $1,500 (two available) 

The Coffee Sponsor Package Includes

• Automatic Registration as a Summit Exhibitor (value $1,000) and all the benefits outlined therein above.
• Easel signage during pre-meeting a.m. Coffee/Meet the Exhibitors Hour
• Coffee Table signage throughout the day
• Option to display one Exhibitor provided pull up banner during pre-meeting a.m. Coffee/Meet the Exhibitors Hour
• Custom branding of on coffee cups or sleeves
• Website acknowledgement of Coffee Sponsorship
• Agenda acknowledgment of Coffee Sponsorship
•  Purchase Deadline September 25th. This allows time to custom order product.

Set Up Information

The conference room will be open to guests from 8:15 a.m.- 5:00 p.m. on October 22nd and 8:30 a.m. – 5:00 p.m. on October 23rd.

• Exhibitors can stop by on October 21st. in the evening after 4:00 p.m. they will be open until 7:30 p.m. We will do our best to have the exhibitor tables up and ready by then.

• We will have access at 8:00 a.m. on Tuesday 10/22 and we are opening check in at 8:15 a.m. Unfortunately this was the earliest they could do.

• Table location is determined on a first come-first serve basis upon arrival. Every space is a good!
• We have a room block at the Ayres Hotel and Spa and the sister property, The Ayres Suites. You can reserve your group rate rooms via the following links:
• Ayres Hotel and Spa at: https://reservations.travelclick.com/17725?groupID=3874812
• The Ayres Suites at: https://reservations.travelclick.com/12632?groupID=3874906.
• We have a great track record with our vendors and their follow through. But to cover our bases, there is a $100 cancellation fee for cancellations made before September 1st, and, we are sorry; we cannot refund registration fees for cancellations made after September 1st.
• Every list needs some legal mumble jumble. Exhibitors shall be responsible for all of their property at the event. The SUMMIT and its organizers shall have no responsibility or liability for any item lost, damaged or stolen. Additionally, the SUMMIT and its organizers have no responsibility for assuring any exhibitor item is received at the hotel, placed in the Exhibit area, or for paying any shipping or storage fees.